CONSTITUTION AND BY-LAWS OF POWELL BUSINESS & PROFESSIONAL ASSOCIATION
ARTICLE I: NAME
- This organization shall be known and recognized as the Powell Business and Professional Association (PBPA).
ARTICLE II: PURPOSE AND POWERS
- PBPA exists for fellowship of members and to promote local businesses and economic development of Powell.
- All action in the conduct of the Association’s business by its officers and directors shall be subject to the ultimate control of the membership of the Association. Thus, the membership delegates to the directors the responsibility of carrying out the objectives of the membership. The Board of Directors is given the responsibility for achieving such purposes. The membership shall have the right and authority to pass upon the annual budget and to set up the scope of operation for the Association.
ARTICLE III: MEMBERSHIP, DUES AND FISCAL YEAR
- The Membership shall consist of business men and women, professionals or residents, living in, owning or operating a business or conducting regular business in the Powell community.
- Statements of annual membership dues shall be sent by January 31 of each year and will be payable by the 30th of April of that year. Each dues-paying individual is entitled to one vote.
- The fiscal year of the Association shall begin annually on January 1 and end on December 31.
ARTICLE IV: OFFICERS
- The elected officers shall consist of President, President-Elect, Secretary, and Treasurer; officers shall be members in good standing.
- The officers shall be elected annually in November, take office in January and shall serve for one year.
- Nomination of officers shall be made by a committee, consisting of the President and two past Presidents, with the President serving as chair; however, nominations will be accepted from the General Membership up until and including the day of the election.
- The Board of Directors will consist of the current officers and the immediate past president (5 individuals). Committee chairs, including vice presidents, will be ex officio members of the board, attending meetings but without a vote.
ARTICLE V: VACANCIES
- Vacancies in the Board of Directors shall be filled by election by the Board of Directors until the next regular meeting of the Association at which time a successor will be elected to complete the unexpired term.
ARTICLE VI: DUTIES OF OFFICERS
- The President shall preside over all meetings, shall appoint committees, shall cause to be issued all calls for meetings, both regular and special, shall be ex officio member of all committees, and shall have general jurisdiction over all affairs of the Association.
- The President-Elect shall be the second presiding officer and program chair.
- The Secretary shall accurately and completely record the proceedings of all meetings of the Association and shall present a written report monthly as directed by the President.
- The Treasurer shall receive all monies due the Association from any source; shall keep a true record of all receipts, disbursements and shall render an accounting when called upon to do so. He or she shall present a written report of all receipts, disbursements and balances at the end of June and December of each year covering the previous six-month period. He or she shall maintain a record of membership and dues paid by members. He or she shall deposit all funds in a bank designated by the Association. He or she shall issue all checks from the funds of the bank account.
ARTICLE VII: COMMITTEES
The Association shall have six vice presidents who will also serve as committee directors and shall be appointed by the President during the first month of each new administrative year; each will be assisted by a vice chair elected by the committee membership.
- Membership: Sustain and grow membership through promotions, membership events, etc.
- Enhancement/Economic Development: Network with other community organizations and government leaders to promote Powell’s cultural and recreational opportunities; beautification.
- Communications: Maintain PBPA website and social media including publication of annual membership directory – either printed or online; publicize meetings and events to achieve maximum exposure.
- Events: Produce events such as the Fourth of July Picnic, pre- or post-Powell Christmas Parade, and the annual banquet – the Association’s major fund-raiser.
- Education: Work with Powell school leaders to support ongoing programs. Screen and make recommendations to the Board of Directors for funding school-related projects, which could include a Teen Driver Awareness program, college scholarships, etc.
- The Man/Woman/Business Person of the Year committee shall consist of a director appointed by the President and others ratified by the Board of Directors. This committee shall select the man and woman and business person of the year, using these guidelines:
a. Honorees shall live and/or work in Powell for at least two years immediately preceding their selection.
b. Honorees shall be individuals who have contributed their time and efforts to a cause for advancement in the growth of the Powell community, who do not seek compensation or rewards for so doing.
c. In addition, the Business Person of the Year shall be a member in good standing of the Powell Business & Professional Association.
The Budget shall be presented by the treasurer to the Board of Directors for approval. This shall be on a yearly basis.
OPERATIONS OF COMMITTEES
Regular committees shall serve a period of one year. All matters should be handled by regular committees if possible. Special committees can be created by the President and shall serve until dismissed. All Committees should be appointed by the President.
Committee directors should maintain a register of their year’s activities and give a year-end report by the April meeting. All reports shall be written and placed in the Association’s files for future reference.
ARTICLE IX: MEETINGS
- Meetings shall be monthly on the second Tuesday at 12 noon at a location designated by the Board of Directors. Special meetings may be called by the President, provided a reasonable effort is made to notify all members. Roberts Rules of Order will govern meetings of the General Membership and the Board of Directors.
ARTICLE X: AMENDMENTS
- The Constitution and By-Laws may be amended at a regular meeting, provided the amendment(s) has been presented in writing at a previous meeting and with a waiting period of one month.
- The Constitution and By-Laws may only be amended by a majority vote during a regular business meeting in which at least 10 members are present.